The Role
The role will support the department in several administration activities, handling a wide range of tasks within, coordinating and following up.
Key responsibilities
– Managing an executive’s schedule
– Screen inbound telephone and email communications
– Arrange meetings internally and externally
– Draft letters from brief notes or oral instructions as required
– Handle all typing and correspondence such as memoranda, reports, circulars, action forms, contracts and tender letters, minutes of meeting, obtain appropriate signatures and dispatches accordingly
– Document Management – archiving/retrieving
– Document Control responsibilities liaising with other divisions
– Arranging transportation and hotel accommodations for trips
– Perform any other duties assigned by the supervisor directly related or relevant to the job
Ensure the assigned responsibilities are delivered:
– To a high standard of quality and timeliness
– In full compliance with the Quality Policy and the Safety and Security rules and requirements
– In line with any standards and objectives designated in the Employee Performance Management system
Requirements
– Diploma / Bachelor degree preferred
– Minimum 6 – 7 years working experience as a personal assistant or similar position
– Excellent verbal and written skills in Arabic & English
– Typing speed of minimum 40 words per minute
– Effective telephone skills
– Strong communication skills both verbal and written
– Strong coordination skills, highly organized and systematic
– Strong computer skills
– Experience of working in the region and knowledge of local culture will be an added benefit
– High attention to detail and accuracy
– Track record of maintaining confidential and sensitive information
– Problem-solving abilities
– Flexibility and a related ability to work autonomously
– A team player willing to work on tight timelines and pitch in when needed
– A positive attitude, patience and persistence, especially when dealing with various internal and external stakeholders
About the Company
One of the leading committees in Qatar.
